Written by ITWeb Informatica
SYSPRO’s unique process methodology, SPM, provides the key to a successful ERP implementation by converting a company’s strategy into a set of business processes.
Market-leading organisations are always looking for enhanced flexibility and increased productivity. They need software applications that not only last, but can adapt with their business needs. Answering this need, business process management (BPM) is a revolution in software that provides such capabilities. BPM improves the efficiency, effectiveness, and operational agility of an enterprise by automating, optimising, and managing its business processes. BPM enables business processes to be designed independently of any single application, and then leveraged as shared business logic, eliminating the problems often associated with traditional enterprise resource planning (ERP) models.
SYSPRO Process Modelling as an enablerBusiness activities are normally split along functional lines that divide end-to-end processes along departmental lines. For example, sales order to cash collection is a single process that flows across business administration, sales, finance and credit control functions.
Yet, unlike other ERP models, SYSPRO Process Modelling (SPM) is not constrained by departmental bounds when determining key processes. Business processes are accurately modelled and enriched with business system specifics (such as business rules), before being configured and linked to SYSPRO Application Processes, to arrive at a unique customised solution.
Typically, this involves the process builder first getting a clear understanding of the business model and the processes that need to be automated. Using patterns of usage and best practice (eg, in credit checking, cost control, etc) as guiding tools, a unique process model and implementation blueprint is developed based on the customer’s baseline needs.
By modelling the entire SYSPRO product – including set-up options, data structures, screens, panes, menus and submenus – in a single repository on an SQL database, SYSPRO offers customers a seamless one-stop solution.
SPM allows tremendous efficiency gains as the technology does much of the hard work. SPM brings three key advantages to the table:
1. SPM makes a business process absolutely transparent, greatly improving visibility and efficiency. Bottlenecks can be identified and removed. It pinpoints where delays are occurring, as each transaction passes from one stage to another.
2. Process refinement
1. The design and configuration allows for ongoing fine-tuning and refinement.
3. Centralisation of data
Every transaction is modelled and data can be retrieved when required, allowing the user to track what happens to each element of data as it moves through a process. Referencing is also easier as embedded searches allow for data elements to be retrieved for closer study.
· In this way SPM is able to provide:
· Clearly defined business processes and systems across the organisation
· Faster understanding of business solution options for quicker responses
· End-to-end alignment and integration of all entities within the organisation
· Project control across implementations and upgrades
· Audit trails of collaborative business decisions made
· A central change repository for all changes
· Scenario planning before implementation
· User documentation and training guides by role
· One source of the facts
In addition, SPM guides role-players in terms of how to make use of new processes, reduces delivery time by eliminating bottlenecks and avoiding organisational silos, and records processes as they evolve, It also dramatically reduces the implementation resources required, reduces risk during implementation, and can drive validations, control authorisations and log data at a micro level.
ParticipationWhile modelling can be done by any process manager, it is important that those who work with the process are actively involved in its design and implementation. It is equally vital that top management has direct input into how they want their business processes to operate, so that the organisation moves in harmony. This has been a fundamental flaw within most ERP implementations wherein changes are imposed on organisations without having the correct people involved, and without building in a mechanism to understand the ripple effect of these changes.
This SPM approach, which is unique to SYSPRO, provides the key to a successful ERP implementation by converting a company’s strategy into a set of business processes. It matches a company’s business processes directly to the SYSPRO application set of functions and features, all of which reside on a centralised database.